The following items represent notable improvements made to the platform and tools in this release, as well as key defect fixes and optimizations. This document also provides information about default configuration values and instructions for configuring each feature. Please note that some features must be activated by an administrator or ScholarOne representative for your users to benefit from the new functionality; contact our Support team for questions around permission or configurations.
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With the v4.25 release, ScholarOne has extended email tag functionality related to Author Choice Transfers. This change aids in communications surrounding Author Choice Transfers by pulling information for a journal’s designated Admin contact.
Update email templates as needed with newly available email tags.
Several tags have been added to aid in communication regarding Author Choice Transfers.
##REFERRED _JOURNAL_ADMIN_CONTACT_EMAIL##
##REFERRED _JOURNAL_ADMIN_CONTACT_NAME##
##REFERRED_JOURNAL_ADMIN_FULL_CONTACT##
##TARGET_JOURNAL_ADMIN_FULL_CONTACT##
The CASRAI CRediT taxonomy was added to ScholarOne Manuscripts in v4.24. An update to the Authors & Institutions step now provides makes the contribution declaration more prominent.
No action required if CASRAI CRediT taxonomy is configured.
The CASRAI CRediT Taxonomy section has been made more prominent within the Authors & Institutions step of the submission process. Submitters can now access the CASRAI CRediT Taxonomy directly through the Provide CRediT Contribution link.
The message, “Log in to Remove This Account,” is hard coded to the footer of account-based emails.
Available by default, no action required.
The text “Log in to Remove This Account” will be hard coded into the footer of the following emails:
Upon clicking “Log in to Remove This Account,” the user will be asked to log in and will immediately be taken to the Privacy Policy Section of Step 3 User Id and Password of the Account Editing process, where they can remove their account if desired.
The v4.25 release includes a new Journal Description email tag that allows journals to include a short description of the journal in emails.
Update the Journal Description under Admin > Configuration Settings and include the tag in any emails as needed.
Added a new free text field under Admin>Configuration Settings called Journal Description which allows up to 455 characters. This text will appear in system emails that contain the ##JOURNAL_DESCRIPTION## email tag. Where a referred to journal does not include a Journal Description the output will display the Journal Name.
##JOURNAL_DESCRIPTION##
##REFERRED_JOURNAL_DESCRIPTION##
##REFERRED_JNL_ADMIN_FULL_CONTACT_W_JNL_DESCR##
##TARGET_JOURNAL_DESCRIPTION##
ScholarOne exports via SFTP now support SSH key file authentication. Atypon will soon require key file authentication for all exports to their system.
(Atypon clients only) Request SSH key file directly from Atypon and configure exports using instructions found in these release notes.
ScholarOne exports via secure ftp (SFTP) now support SSH key file authentication. While SSH key file support in ScholarOne is not limited to specific destinations, Atypon will soon require use of this functionality for all exports to their system, making this feature of particular interest to ScholarOne journals exporting directly to Atypon.
To configure an export with keyfile authentication, navigate to the “Batch Creation” step in Configuration and either begin creation of a new export or edit an existing export. Under Target > Location, change the location to SFTP using the drop down. Enter or confirm the existing SFTP server and your User ID. Next select the “Key File” radio button. This will activate the “Choose File” functionality which will allow you to browse and select the desired key file from your computer. Once the file has been selected, click the “Upload” button and the name of the associated key file will be displayed.
Before saving and using the export, you will need to test the location and authentication information provided by clicking the “Test Credentials” button.
A successful test places a green check mark next to the SFTP location, letting you know the export is now ready to be saved and used. A failed test will generate an error message on the page letting you know that changes are necessary.
As part of our beta program for screening manuscripts, Authors and Editors see key sentences and key words found by A.I. tools. They also have the option to help train the A.I. to improve its results.
Please let us know if you are interested in participating in the beta.
As part of our beta program for screening manuscripts, Authors and Editors see key sentences and key words found in the manuscript by A.I. tools. They also have the option to help train the A.I. to improve its results.
Author View of Key Sentences and Key Words
Authors see the key sentences and key words along a banner that explains how they are helping scholarly publishing.
Editor View of Key Sentences and Key Words
Editors see the key sentences and key words after click on the new “Analysis” button from Manuscript Details. It opens a new window that displays the information along with the ability to view the proof within the window.
The buttons underneath Manuscript Details are now modernized HTML links and icons.
None.
The buttons underneath Manuscript Details are now modernized HTML links and icons.
Old Manuscript Details buttons
New, modernized Manuscript Details buttons
This new version modernizes the buttons by turning them into fast-loading links while removing the unnecessary question mark tooltip. It also includes the Analysis button when the site is configured for A.I. analysis. See section, “Key Sentences and Key Words found by A.I. tools (BETA),” above for details.
The beta of Submission Prefill launched on ScholarOne Manuscripts. Metadata Extraction automatically extracts the Title, Abstract, Keywords, Authors, Institutions and Funders from an uploaded Word file, placing the data into the correct text areas.
Configuration updates required.
ScholarOne Manuscripts launched the beta of Submission Prefill into production with the release of v4.25. With one simple step, authors may upload their manuscript as a Word file and allow the system to automatically extract the Title, Abstract, Keywords, Authors, Institutions and Funders from the document, auto filling the data into the appropriate user interface fields.
Submission Prefill Process
This tool is integrated directly into the existing submission processes. Upon clicking “Begin Submission”, submitters upload their manuscript file via drag-and-drop or the traditional browse-and-select process.
Users will see a progress bar indicating the file is being processed.
When extraction is complete, users will be taken to the “Select Manuscript Type” Screen. There, users will find the Data Extraction process has automatically extracted the Title, Abstract, Keywords, Funders, Authors, and Institutions where possible.
Title and Abstract High-Level Expectations
File Upload High-Level Expectations
Keywords High-Level Expectations
Authors and Institutions High-Level Expectations
Funding High-Level Expectations
Submission Prefill Next Steps
As described above, our Submission Prefill process is still in a BETA period. That means that, while functional, we are still finalizing the build on the robots that are doing the hard work. In v4.25.1 we plan the following updates:
The Ringgold connection alert will be made a configurable option for journals, allowing journals not concerned with Ringgold connectivity to deactivate the Ringgold alerts displayed in the system.
Journals who choose to remove the display of Ringgold alerts may do so under Admin > Configuration Settings.
A new configuration option has been added allowing journals to deactivate Ringgold Alerts. In the admin configuration dashboard, a new option “Activate alert to indicate accounts not connect to Ringgold (Recommended)” will appear. To remove the Ringgold connection alerts simply uncheck the box and save.
The pick, invite, & assign process will now indicate why a reviewer is not available for selection.
Available by default, no action required.
During the creation of an account, a user may opt out of peer review. Similarly, a user with admin privileges can exclude a user from review when editing the user’s account. With v4.25, ScholarOne Manuscripts added an informational hover noting why a reviewer is not selectable in the pick, invite and assign process.
The free Unusual Activity Detector tool was updated with the following:
If you do not currently have the Unusual Activity Detector tool, please reach out to ScholarOne Customer Support. No action required if already implemented.