Effective from: July 27, 2020
Last updated: July 6, 2023
Key highlights
- We collect your personal data directly from you during the application process and during authorized background checks.
- We use your personal data for no other purpose than interviewing, hiring and other required human resources activities.
- We share your personal data with selected third-party service providers (“processors”) in order to conduct interviews, extend offers and for onboarding.
- We will transfer your personal data to countries with different privacy laws than your own.
- We will retain your personal data for up to 3 (three) years following your most recent application, at which time your data will be deleted, or as required by applicable law.
- We may invite you to provide information for equal employment opportunity reporting and diversity program management.
- You have the right to ask for access to your personal data, and request its correction, erasure, or that we cease to process it.
- Scope
This global privacy notice describes how Clarivate and its affiliates (“Clarivate”, “we”, “our”, “us”) collects, uses, shares, safeguards, and eventually disposes of (collectively “processes”) personal data about you required for the interviewing and hiring process. Personal data is any information that does, or could, identify you. This notice is applicable to individuals who are applying for a position, being considered for employment at Clarivate, or undergoing pre-onboarding activities prior to their official start date as an employee of Clarivate.
- Personal data collected
Clarivate processes the personal data you voluntarily submit to us when you apply for a position through an online job site, (i.e., Clarivate career website, LinkedIn, etc.) during interviews, or via email. This personal data typically includes your name, address, and contact details (such as email address and telephone number), qualifications, skills, experience, and employment history and other relevant information.
Following acceptance of your official offer letter, Clarivate may collect personal information for pre-onboarding such as bank information for payroll, home address for delivery of work technology, and other relevant information.
We may also process information about you that we collect from other sources (for example, third party recruitment sources, via background checks with your previous employers, references supplied by former employers, the educational institutions you attended, and/or background checks conducted by a third-party, including, where applicable, consumer reporting agencies).
With your consent as required under applicable laws, we may process sensitive personal data (such as health information or information about your race and ethnicity).
- Purpose and basis of processing
Clarivate will use your personal data only as part of our recruitment process, including to evaluate your suitability for a position, respond to your application, improve our recruitment process, comply with any applicable procedures, laws and regulations and for human resources analysis purposes Upon successful hiring, your information may be transferred to our internal human resources systems for the purpose of pre-employment and employment-related activities. Once you are an official Clarivate employee, you will be subject to the Employee Privacy Policy which describes how Clarivate will process your personal information as an employee.
We will not use your data for other purposes, nor share it outside of Clarivate except as specified in this notice. If you are not hired, we may contact you in the future for other positions that match your qualifications.
Clarivate has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Clarivate to manage the hiring process, assess and confirm a candidate’s suitability for employment, and decide who to offer a job to.
In limited circumstances, Clarivate may seek your written consent to allow us to process sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. In such circumstance, your consent is not a condition to our processing of your application.
- Recipients of the data
Your personal data will be shared with our employees and contractors whose roles require access to it. These include primarily hiring managers and the human resources professionals assigned to manage the evaluation of candidates, technical personnel who support our applications and systems, and those that carry out systems maintenance. Clarivate personnel are required to sign confidentiality agreements which cover their obligation to protect personal data.
Your data may be shared with selected third-party vendors that provide services in areas such as background checks, candidate management, facilities management, web analytics and IT services. These vendors may only process your data on our behalf and according to our instructions and are required to safeguard your data and rights to the same standard set out in this notice. Your data may also be transferred to (i) a third party as a result of any merger, acquisition, or similar corporate event involving Clarivate; or (ii) law enforcement or government authorities where they have followed due legal process to request us to disclose the information.
- Data security
Clarivate maintains appropriate administrative, technical, and physical security measures to protect your personal data from accidental loss and unauthorized access or use. These measures include encryption, firewalls, roles-based data access, intrusion-detection software, and physical access controls to data centers. However, we cannot guarantee that loss, misuse, unauthorized acquisition, or alteration of your data will never occur.
- Data retention
Clarivate retains your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Your data will typically be retained for up for up to 3 (three) years following your most recent application, at which time your data will be deleted. However, we may retain your data for a period of more than three years if your application results in your employment with Clarivate, or retention of your data is required for legal reasons.
Clarivate shall retain personnel records of California job applicants for 4 years from the date the records were created or received, subject to other applicable California laws and exceptions.
- International transfers
Clarivate is a global business, and your data will be transferred to countries with different privacy and data protection laws than your own, including to countries, such as the United States, that the European Commission considers not to have adequate data protection laws.
We protect our transfers from the European Economic Area with legal safeguards that include: (1) the existence of a European Commission adequacy decision (covering, for example, transfers to New Zealand, and Switzerland); (2) Clarivate’s Intra-Group Agreement incorporating Standard Contractual Clauses approved by the European Commission; (3) Standard Contractual Clauses and other contract terms executed between Clarivate and a third-party data processor; (4) the UK Addendum; (5) Standard Contractual Clauses and other contract terms executed between Clarivate and a third-party data processor.
- Equal employment opportunity information
In some locations, including the United States, we will invite you to self-identify for race, ethnicity, gender, veteran status, and the existence of any physical or mental disabilities. Submission of this information is completely voluntary and the refusal to provide it will not affect your eligibility for employment with Clarivate and/or the terms and conditions of your employment with Clarivate, if hired.
If you choose to provide it, your self-identification information will not be accessible to recruitment staff or hiring managers evaluating your application or suitability for a position.
We may use your self-identification information to meet government reporting obligations, and to manage our own diversity and affirmative action programs. If you are hired, we may transfer the information you provided into our general human resources systems and this information will be kept for as long as necessary to fulfil the purposes we collected it for.
- Your rights and choices
Depending on where you are located or where you reside, you may have certain rights granted to you over your personal data under local data protection laws. We will honor the requests you make related to your rights as the law requires – this means in some cases, there may be legal or other official reasons that we may not be able to fulfill the specific request you make related to your rights.
Rights that may be available to you
Data subject rights differ based upon local data protection laws but one or more of the following may be available to you:
Information and access. You may have a right to know what personal data we hold about you and be given information about how we process or have processed it. You may also have the right to obtain confirmation from us that we process your personal data, and if so, to request access to or a copy of such personal data.
Correction. You may have the right to request that we correct inaccurate personal data we hold about you. You may also have the right to have incomplete personal data completed.
Erasure/Deletion. You may have the right to request that we erase some or all of your personal data, subject to certain exceptions permitted by law.
Restriction. You may have the right to ask us to restrict further processing your personal data.
Objection. You may have the right to object that we process some or all of the personal data we hold about you.
Data portability. You may have a right to request to receive your personal data in a structured, commonly used and machine-readable format, or, where feasible, to have us transfer your personal data directly to another organization.
Withdraw consent. You may have the right to withdraw your consent to the processing of your personal data where we rely solely on your consent for processing such data. Your withdrawal will not affect the lawfulness of our processing based on your consent before your withdrawal, and you can always give us your consent again in the future.
Automated individual decision-making. You may have the right not to be subject to a decision based solely on automated processing of your personal data, including profiling, which produces legal or similarly significant effects on you. We will inform you if automated individual decision-making takes place.
Lodge a complaint. If you believe that we have infringed your rights, we encourage you to contact us first at data.privacy@clarivate.com so that we can try to resolve the issue. However, you may have the right to lodge a complaint with an applicable data protection authority.
Additional rights for California residents. If you are a California resident, you may have additional rights, including:
- Right to opt out of sale/sharing of my personal data. Clarivate does not sell personal information as defined in applicable California law. Clarivate does not share your personal information with third parties for cross-context behavioral advertising.
- Do not share or disclose my sensitive personal information. You have the right to limit how your sensitive personal information is disclosed or shared with third parties, subject to certain exceptions.
Exercising your rights. To exercise your rights as described above, please submit a request using one of the following methods:
- Through our online portal by clicking here
- Email data.privacy@clarivate.com
- Call 855-258-5858, and select option #4
Responding to requests. We endeavor to respond to your request within 30 days or in accordance with the timeframe(s) required by applicable laws.
For California residents, we will respond to your request within 10 days of receipt and endeavor to respond to a verifiable consumer request within 45 days of receipt. If we require more time (up to 90 days), we will inform you of the reason and extension period in writing.
We will ask you to verify your identity if we need to, and to provide information that helps us to understand your request better. If we do are unable to comply with your request, whether in whole or in part, we will explain why.
- Contact us
Clarivate Global Privacy Office
Clarivate Analytics (UK) Limited
Attn: Legal, Clarivate Global Privacy Office
70 St Mary Axe
London EC3A 8BE
United Kingdom
+44 2074334000
Clarivate Analytics (US) LLC
1500 Spring Garden Street
Philadelphia, PA 19130
United States