The following items represent notable improvements made to the platform and tools in this release, as well as key defect fixes and optimizations. This document also provides information about default configuration values and instructions for configuring each feature. Please note that some features must be activated by an administrator or ScholarOne representative for your users to benefit from the new functionality; contact our Support team for questions around permission or configurations.
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Added the ability to include calendar invitations on email templates. With this new functionality, an iCal file may be attached to emails associated with a task, helping reviewers, authors, and journal staff to keep internal processes on-track and on-time.
None. The calendar invite functionality will automatically appear on the email template configuration page. See the configuration notes for more information on using this feature.
To use this feature: In the Admin/Configuration Center, check the iCal box on the email template configuration page and include at least one of the tags listed below in the configured email template. This will attach a calendar event to the email.
The iCal event, when saved to the end user’s calendar, will appear as an all-day transparent event (aka the user will still appear as available). A reminder alert will be sent 12 and 6 hours prior to the deadline. Where multiple tags are included, multiple events will be generated for the end user.
Tag details and formatting of event copy is detailed below.
To simplify the process around updating and saving passwords, users may now copy and paste their new password into both password fields on the “Create New Password” page. This change will also help password manager tools to automatically fill in the fields on ScholarOne login pages.
None. This feature has been deployed automatically.
As part of the ongoing development of the Submission Prefill tool released in v4.25, this release adds the following functionalities: prefilling author and co-author information when connected to an existing account, improved linking of institutions (fixing a defect where each line of an institution’s address was being identified as a separate entity), and displaying an alert when ingested author information differs from that on an existing account. The tool will continue to be updated in anticipation of a full (non-beta) release in v4.26.
None. All updates have been automatically incorporated into the tool. Please continue to send user feedback to email@example.com as you explore this new feature.
In addition to the continuous improvements being made to the AI powering this tool, the following updates have been made in this release:
Introduced in v4.25, this tool enables Authors and Editors to see key sentences and key words found in the manuscript by AI tools, helping Authors to tailor their submissions to the appropriate journals, and helping journals screen incoming submissions for fit with the journal’s scope. This saves time in the submission and peer review processes by ensuring manuscript/journal fit in advance of a submission’s distribution to reviewers. In 4.25.1, we’ve made numerous backend enhancements to the tools and copy, yielding higher quality results in the tool.
To improve the rendering of Chinese and Japanese fonts by the converter system, we have added fonts to improve the quality of substitutions. These new fonts include spacing that is more closely tied to that used in Chinese & Japanese fonts, resulting in lines of similar length in the PDF.
None. The fonts will be substituted automatically based on the fonts in the submission.
The following fonts were added to our converter system:
To help keep external/publisher platforms up to date and GDPR compliant, we have added API notifications at the user account level, enabling external systems to be alerted to changes to or removal of a user account.
To receive these notifications, you must be a ScholarOne Web Services client and may contact Support to enable and configure them for your account.
These notifications, as part of the ScholarOne Web Services platform, allow integrated external systems to sync changes made to ScholarOne accounts in real time. Changes include updates made to name, email address, institutional affiliation, and more. We have also added a notification specific to account removal so that external systems are immediately alerted to accounts removed via ScholarOne’s GDPR-compliant platform.
In v4.24 ScholarOne added Document-Based Tags on Proof, which gave journals the option to add Custom Question responses to the manuscript proof. In this release, ScholarOne has updated the feature so that it can be configured independently by Submission Group.
None. This option is now available under specific Submission Groups on the Submission Configuration Page. (Note: Client/Full Config permissions required)
Previous documentation for Document-Based Tags on Proof is available in the v4.24 release notes.
ScholarOne deploys a number of patches and hotfixes between releases, ensuring that our users experience constant improvements to the platform. Many of these are driven by internal teams to optimize processes and therefore do not affect workflows. If you have questions about any of these changes, however, please reach out to Support.