ScholarOne Manuscript v4.26 Release Highlights Video
Our release highlights video gives an overview of some of the exciting features in this release, including live demos of new features.
The following items represent notable improvements made to the platform and tools in this release, as well as key defect fixes and optimizations. The text below also provides information about default configuration values and instructions for configuring each feature. Please note that some features must be activated by an administrator or ScholarOne representative for your users to benefit from the new functionality; contact our Support team for questions around permission or configurations.
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Our release highlights video gives an overview of some of the exciting features in this release, including live demos of new features.
In response to the recent exposure of a site selling authorship, a new configuration option has been added that disables changes to the list of authors on revisions. When this feature is enabled, authors will not be able to add, edit, or delete co-authors. Instead, they will see the following message: “This journal has chosen to lock changes to the Author list. Please contact the Admin for changes to your Author list.”
Users
Also Affects
This feature defaults to disabled and may be enabled either in the Client Configuration Center or by contacting ScholarOne Product Support.
Users with access to the Client Configuration Center may enable the feature in Submission Configuration > Revision / Resubmission Information.
Checking the box will update the revision / resubmission process for the author by:
The “Revision / Resubmission Information” section will become submission group aware for this parameter only.
Note that the following functionality will remain:
More on Authorship Fraud
At the Web of Science Group, we pride ourselves on protecting the integrity of the scholarly record and are grateful to our team for uncovering this new form of publication fraud. Read more on our blog.
This release adds a “Your Recent Co-Authors” section to the Author / Institution step to assist submitters in finding co-authors they have added to manuscripts in the past three years. This will simplify the process of adding authors that submitters frequently work with and speed up the process of submission.
Users
None. This feature is automatically deployed and defaults to enabled. To deactivate, see the Details section below.
This feature is on by default but may be deactivated by configurators under the Authors section of “Submission Configuration” by unchecking the box next to “Display Recent Co-Authors Search.” Note that this feature will only pull previous co-authors from the past three years from submissions made on the same journal or from journals within a shared portal.
Note
If a user has removed their information from the system (in compliance with GDPR policies), they will not appear in this section.
Unusual Activity Detection (UAD) alerts have been added to the Document Analysis tool as a new unique widget. This will provide early warning to journal staff as they use the new Document Analysis feature to inform their decision on a submission.
Users
None, if both UAD and Document Analysis are enabled. Contact ScholarOne Product Support for information on how to take advantage of the UAD and Document Analysis tools.
We have updated the process for changes to institutions to help both authors and journal staff connect institution records to Ringgold-verified entries without losing the specifics of the address. With this functionality change, when an Institution name is removed from an account, the Institution’s address/contact fields remain for both the Primary Address and Secondary Address. Prior to this change, those fields would be removed in conjunction with the removal of the institution name.
Users
None. This feature has been deployed automatically.
Previously, when an Institution name was removed from an Account, the following fields were also removed:
The above fields will now remain populated when the institution name is removed.
However, when an institution is selected and connected to Ringgold, the Country/Region, State/Province, City, and Postal Code will populate the Ringgold-verified data, replacing existing data in those fields.
Tip
As part of our efforts to streamline the submission process, now might be a good time to consider the fields your journal requires for account creation – do you regularly use a fax number? If not, consider removing the field.
Added a “Remove All Files” button to the Submission Portal to help users who need to remove submission files en masse.
Users
None. This feature has been deployed automatically.
We have found that users often upload zip files, which results in a large number of files unintentionally loaded to their submission. This change allows authors and proxied journal staff to remove all files at once as needed. This appears on Step 2: File Upload of the submission process.
Note that functionality to remove only select files is still forthcoming; current options are to remove one, all, or no files.
We have added a new ID field in ScholarOne to help publishers track transferred articles as they pass between multiple journals. This Transfer ID will be added to all newly created submissions starting with this release.
Users
None. This feature has been deployed automatically.
All versions of a manuscript will receive the same Transfer ID, and this ID will follow the manuscript through all journal transfers, allowing publishers to track a clear path from original submission to final decision. Existing manuscripts as of the 4.26 release will not be backfilled with a transfer ID. All manuscripts transferred after the release will receive an ID for both the sending and receiving sites. Transfer IDs appear as 124-bit GUID, and will be available in Cognos reporting with this release and in the ScholarOne APIs in early 2020.
As part of our expanding integration with RightsLink, we have added support for promotional codes. ScholarOne journals using RightsLink to manage APCs and payment processing can now provide authors with promotional discount codes that may be entered or selected by the author during submission. The total APC charge will be automatically adjusted for the author during the quote and payment stages. A promotional code may also be entered for a manuscript by an Admin or Editor during the Checklist stages.
Users
This feature is available to all journals using the ScholarOne / RightsLink integration. It is disabled by default but may be configured either in the Client Configuration Center or by contacting ScholarOne Product Support. Note that the promotional codes are provided by RightsLink and you will need these codes prior to undertaking the configuration described below.
Users with access to the Client Configuration Center may enable the feature in Submission Configuration > Open Access Configuration > Mapping ScholarOne Custom Questions by mapping a field collected as a Custom Question to the ‘other’ and ‘additionalInfo’ fields in RightsLink APIs. Prerequisites for this configuration are that the client has received their promotional code(s) from RightsLink and created custom questions in ScholarOne that use promotional codes in the “Answer Text” field of the custom question. These questions may be in either a check box format, where the user is asked to select one or more codes from a list, or a text box, where a user is asked to type in a code they have been provided.
To configure, select the custom question associated with your promotional code(s) from the “Custom Map From Field(s)” selection box. Then click the “Add Using additionalInfo” button to move the custom question to the Configured Mapping (Table).
Added the ability to send separate ORCID messaging to Authors versus Reviewers. This change allows journals to target Authors and Reviewers with different messages regarding the importance and benefits of signing up for ORCID. With ORCID, users can log into multiple journals using just their ORCID ID.
Users
If you wish to create distinct messaging for authors and reviewers related to ORCID, please contact ScholarOne Product Support.
In addition to the existing resource, PERSON_ORCID_UPDATE_DESCRIPTION, journals may now provide text for the new resource, PERSON_ORCID_UPDATE_DESCRIPTION_REVIEW.
The messages will be the same by default, but can be changed via the Support team.
Note
In early 2019, ScholarOne added the ability for users to connect their ORCID iD to their ScholarOne account, enabling simplified login via ORCID credentials. We encourage all users to take advantage of this new functionality.
ScholarOne deploys a number of patches and hotfixes between releases, ensuring that our users experience constant improvements to the platform. Many of these are driven by internal teams to optimize processes and therefore do not affect workflows. If you have questions about any of these changes, however, please reach out to Support.
