Effective: May 25, 2018
We collect your personal data directly from you and via background checks.
- We use your personal data for no other purpose than our hiring and HR activities.
- We share your personal data with selected third-party service providers (“processors”).
- We will transfer your personal data to countries with different privacy laws than your own.
- We will normally retain your personal data for one year after its last use.
- We may invite you to provide information for equal employment opportunity reporting and diversity program management.
- You have the right to ask for access to your personal data, and request its correction, erasure, or that we cease to process it.
Full privacy notice
This global privacy notice describes how Clarivate Analytics (“Clarivate”, “we”, “our”, “us”) collects, uses, shares, safeguards, and eventually disposes of (collectively “processes”) personal data about you required for our hiring process. Personal data is any information that does, or could, identify you.
This notice applies to anyone applying for a position at Clarivate.
2. Personal data collected
Clarivate processes the personal data you voluntarily submit to us when you apply for a position through an online job site, via email, in interviews or in other ways. This personal data generally includes your name, address and contact details (including email address and telephone number), details of your qualifications, skills, experience and employment history as well as other information.
We may also process information about you that we collect from other sources (for example, via background checks with your previous employers, references supplied by former employers, the educational institutions you attended, and/or background checks conducted by a third-party, including, where applicable, consumer reporting agencies).
With your consent, we may process sensitive personal data (also known as “special categories of personal data” in the EEA, Switzerland and the United Kingdom), such as health information or information about your race and ethnicity.
3. Purpose and basis of processing
Clarivate will use your personal data only as part of our recruitment process, including to evaluate your suitability for a position and respond to your application. If you are hired, we may transfer your information to our other human resources systems and use it for the purposes of your employment with us only subject to a separate privacy notice. We will not use your data for other purposes, nor share it outside of Clarivate group companies except as specified in this notice.
Clarivate has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows Clarivate to manage the hiring process, assess and confirm a candidate’s suitability for employment, and decide who to offer a job to.
In limited circumstances, Clarivate may seek your written consent to allow us to process sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. In such circumstance, your consent is not a condition to our processing of your application.
4. Recipients of the data
Your personal data will be shared with our employees and contractors whose roles require access to it. These employees and contractors are primarily the human resources professionals assigned to manage the evaluation of candidates for the positions you have applied for or may be suitable for. Technical personnel when carrying out systems maintenance and development may also have access to your data. Clarivate personnel are required to sign confidentiality agreements which cover their obligation to protect personal data.
Clarivate shares your data with selected processors that provide services in areas such as background checks, candidate management, facilities management and IT services. These processors may only process your data on our behalf and according to our instructions, and are required to safeguard your data and rights to the same standard set out in this notice. Your data may also be transferred to a third party as a result of any merger, acquisition, or similar corporate event involving Clarivate.
5. Data security
Clarivate maintains appropriate administrative, technical, and physical security measures to protect your personal data from accidental loss and unauthorized access or use. These measures include encryption, firewalls, roles-based data access, intrusion-detection software, and physical access controls to data centers. However, we cannot guarantee that loss, misuse, unauthorized acquisition, or alteration of your data will never occur.
6. Data retention
Clarivate retains your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. Your data will be deleted one year from its last use, unless your application results in your employment with Clarivate, or retention of your data is required for legal reasons.
7. International transfer
Clarivate is a global business, and your data will be transferred to countries with different privacy and data protection laws than your own, including to countries, such as the United States, that the European Commission considers not to have adequate data protection laws.
We protect our transfers from the European Economic Area with legal safeguards that include: (1) the existence of a European Commission adequacy decision (covering, for example, transfers to New Zealand, and Switzerland); (2) Clarivate’s Intra-Group Agreement incorporating Standard Contractual Clauses approved by the European Commission; (3) Standard Contractual Clauses and other contract terms executed between Clarivate and a third-party data processor; (4) Standard Contractual Clauses and other contract terms executed between Clarivate and a third-party data processor; or (4) a third-party processor’s certification under the EU-U.S. Privacy Shield.
8. Equal employment opportunity information
In some locations, including the United States, we will invite you to self-identify for race, ethnicity, gender, veteran status, and the existence of any physical or mental disabilities. Submission of this information is completely voluntary and the refusal to provide it will not affect your eligibility for employment with Clarivate and/or the terms and conditions of your employment with Clarivate, if hired.
If you choose to provide it, your self-identification information will not be accessible to recruitment staff or hiring managers evaluating your application or suitability for a position.
We may use your self-identification information to meet government reporting obligations, and to manage our own diversity and affirmative action programs. If you are hired, we may transfer the information you provided into our general human resources systems and this information will be kept for as long as necessary to fulfil the purposes we collected it for.
9. Your rights and choices
You may at any time ask for access to the data that we hold about you, and request its correction or erasure, or that we cease to process it (see section 10 – Contact us). For further information on European data protection rights, including your right to lodge a complaint with your supervisory authority, and your right to withdraw your consent to the processing of your data, visit our European Data Protection Rights page.
10. Contact us
160 Blackfriars Road
London SE1 8EZ